Admin Fee Reporting - Advantus Health Partners

NOTES:
Each file name must be unique. If submitting multiple files or re-submitting a file, add a sequence number to the file name after the year.

Supplier’s ID code

Agreement Number

Reporting Period (quarterly or monthly) Example-Monthly should be listed as “01” (January) Example-Quarterly should be listed as “1Q” (1st Quarter)

Required Columns:
The necessary fields have been highlighted in green. While the template includes numerous columns, only the green-highlighted fields need to be completed.
Do Not Delete Columns:
Please retain all columns in the template, even those not in use. You may hide unused columns for easier navigation, but they must remain in the file.
Facility Identifiers:
At least one facility identifier is required. Our preferred identifier is Column AB (GPO Member Ship-to GPO Member ID). Additionally, when providing a GPO Member ID, please use the “AHP GPO ID” found in Column D of the attached membership roster crosswalk. Please do not use the identifier located in Column B going forward when submitting reporting for AHP.

Below is a summary of the required fields and their explanations:

Field	Requirement	Explanation
GPO Contracted Supplier Name	Required	“Your Organization”
GPO Contracted Supplier ID	Required	AHP can provide this if unknown
GPO Contract ID	Required	AHP-XX-XXXXX (AHP Agreement #)
Reporting Period Start Date	Required	Begin period (MM/DD/YYYY), start of the month
Reporting Period End Date	Required	End period (MM/DD/YYYY), end of the month
GPO Member Ship-to Facility Name	Required	Facility name (ship-to location)
GPO Member Ship-to GLN	Required (at least 1 ID)
GPO Member Ship-to HIN	Required (at least 1 ID)
GPO Member Ship-to DEA	Required (at least 1 ID)
GPO Member Ship-to GPO Member ID	Required (at least 1 ID)	Preferred identifier; refer to the membership roster
GPO Member Ship-to Address 1	Required	Facility address (ship-to)
GPO Member Ship-to City	Required	Facility city (ship-to)
GPO Member Ship-to State	Required	Facility state (ship-to)
GPO Member Ship-to Zip	Required	Facility zip (ship-to)
Manufacturer’s Catalog Number	Required	Item number (unless for purchase services)
Item Description	Required	Description of the item
Invoice Date	Required
Invoice Number	Required
Reportable Quantity	Required
Total Purchase Amount	Required	Sales amount
Admin Fee %	Required	Admin fee percentage (e.g., “3%”)
Admin Fees	Required	Total admin fee amount